USU STARS! GEAR UP
Site Coordinator Manual

Understand why having a workplan in place is essential and learn the process for creating and submitting your workplan.

• 2.1 Annual Workplan Process
• 2.2 Annual Workplan Form

Familiarize yourself with annual expectations, implementation policies, and the monthly processes for pre-approval and documentation of services.

• 3.1 Creating Service Activities

Understand the data entry requirements for USU STARS! partners, and learn how to enter your data using the SCRIBE system

• 4.1 Research & Evaluation Overview
• 4.2 Data Collection Plan and Check List
• 4.3 Database Entries and Definitions
• 4.4 Data Entry Timeline Check List
• 4.5 Course Data Building Guidelines
• 4.6 Data Imports
• 4.7 Creating and Using Service Templates and Student Groups
• 4.8 SCRIBE Service Naming Conventions
• 4.9 Building Data Structure

Become familiar with the funding regulations for the USU STARS! program, see what purchases are allowable, and learn how to submit an invoice.

• 5.1 Funding Regulations
• 5.2 Audits
• 5.3 Allowable and Unallowable Costs
• 5.4 Cost & Supply Allowances
• 5.5 Meal, Beverage, & Snack Allowances
• 5.6 Unallowable Food Purchases
• 5.7 Other Allowable Student Expenses
• 5.8 Invoicing Guidelines
• 5.9 USU STARS! GEAR UP Conference Travel Guidelines

Learn what 'Match' is as well as what counts, and doesn't count, as match.

• 6.1 Cost Share Training
• 6.2 Scholarships as Match

Get to know the protocols for communicating with media outlets. Also, find tips for using social media and developing a GEAR UP webpage for your school.

• 7.1 Style Guide
• 7.2 Photo Release Guidelines
• 7.3 Social Media Accounts
• 7.4 Media Outreach/Press Coverage
• 7.5 Sample Press Release
• 7.6 Sample Media Advisory
• 7.7 Talking Points
• 7.8 Developing a GEAR UP Webpage
• 7.9 Online Resources

Preview and download the various forms used in the USU STARS! program.

• 8.1 FORM: Data Storage & Verification Plan
• 8.2 FORM: Grant Closeout Checklist
• 8.3 FORM: In-Kind Match - School Staff
• 8.4 FORM: Invoice
• 8.5 FORM: Match Contribution of Goods Statement
• 8.6 FORM: Media Release
• 8.7 FORM: Media Release Spanish
• 8.8 FORM: Monthly Match Summary
• 8.9 FORM: Parent/Guardian Activity Sign-In Sheet
• 8.10 FORM: Personnel Extension Plan
• 8.11 FORM: Professional Development Sign-In Sheet
• 8.12 FORM: Student & Family Activity Sign-In Sheet
• 8.13 FORM: Student Activity Sign-In Sheet
• 8.14 FORM: Volunteer Certification Match

Understand how the USU STARS! program assesses risk, and know what to expect from, and how to prepare for, your annual risk assessment.

• 9.1 Risk Assessment Introduction
• 9.2 Risk Analysis Guide
• 9.3 Risk Management Plans

Guidelines and procedures to be followed at the end of a USU STARS! GEAR UP Grant.

• 10.1 Closeout Requirements
• 10.2 Checklist
• 10.3 Data Storage
• 10.4 Personnel Extension Plan

Get answers to common questions.

• 11.1 FAQs